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Stakeholder engagement, underpinned by effective administrative support, is key to the successful implementation of the Strategy. Communication, sharing of information and engagement between members of the DWS, SSC and PSP structures, as well as with other key stakeholders, are vital.
The logistics and arrangements of the Strategy Steering Committee and other related meetings will be undertaken. Invitations will be distributed to members together with a response sheet, an agenda as well as the relevant documents to be discussed at the meetings. Minutes of meetings will be distributed to members within two weeks of each meeting.
Directly involved stakeholders will be informed of the study and its progress through the SSC Meetings. Several other sectors of stakeholders (agriculture, industry, local government, domestic users) will be kept informed and engaged in the study. The following activities are planned to keep stakeholders informed:
- Bi-Annual Newsletter: Newsletters are compiled and distributed to all stakeholders (affected by water planning) to keep them abreast of the progress made with the maintenance and implementation of the Strategy. Newsletters are circulated after each SSC meeting.
- Media releases: Are distributed to the media in the Amatole Water Supply System to inform readers and listeners (general public) of the maintenance and implementation of the Strategy. Press statements are made after the last SSC meeting of each year (when the Strategy is reviewed) or after each significant event.
- Access to information: The DWS project web site will publish all project documents to stakeholders to review and comment on.
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